Ever planned a Facebook event and wished someone else could help manage the RSVPs or answer guests’ questions? Adding a co-host is the perfect way to share the load and make your event run smoothly.
But how exactly do you make someone a host on your event page? It’s a common question, especially with Facebook’s ever-changing features. In this article, we’ll walk you step-by-step through the process and share helpful tips for successful event planning, together.
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How to Add a Host to a Facebook Event: A Complete Guide
Organizing an event on Facebook is a powerful way to reach your audience and streamline the planning process. But what happens when you want to share responsibility — or spotlight collaboration — with another person or organization? Adding a co-host to your Facebook event makes managing, promoting, and engaging with your guests a lot easier. Here’s everything you need to know about adding a host to your Facebook event.
Why Add a Host or Co-Host?
Adding extra hosts to your Facebook event can significantly enhance your event’s reach and management. Here’s why this feature is so valuable:
- Visibility Boost: Your event appears on every host’s page, exposing it to more people.
- Team Management: Multiple admins can approve posts, make updates, and manage invites.
- Collaborative Promotion: All hosts can share the event, expanding your marketing team.
Whether you’re working with partners, brands, or additional organizers, co-hosting makes event management a team effort.
Who Can Be a Host?
You can add:
- Individuals (Facebook friends)
- Pages you manage
- Organizations or businesses
Keep in mind, only those invited as co-hosts can manage event details.
Ways to Add a Host to Your Facebook Event
Depending on your needs and the stage of planning, you can add a host while creating an event or edit an existing one to include more hosts. The steps are simple but vary slightly by device.
1. Adding a Host When Creating a New Event
If you’re setting up an event from scratch, you can assign hosts right away.
For Desktop (Web):
- Go to your News Feed. Click Events on the left menu.
- Click + Create New Event.
- Follow prompts to set up your event: name, date, privacy, etc.
- Look for the Add co-hosts or Event Host(s) section.
- Type and select names of friends, pages, or organizations you want as co-hosts.
- Complete the rest of the event details and click Create.
For Mobile (App):
- Open the Facebook app and tap the Menu.
- Tap Events, then Create.
- Enter your event info.
- Scroll down to Co-hosts (sometimes under “More Options” or similar).
- Tap to add co-hosts by typing their names.
- Finish setting up and tap Create.
2. Adding a Host to an Existing Event
You may decide to add a host after your event is created.
On Desktop:
- Go to your Events.
- Select the event you wish to edit.
- Click Edit (usually at the top or next to event details).
- Find the Co-hosts or Hosts field.
- Add your co-hosts by name.
- Save changes by clicking Update or Save.
On Mobile:
- Open the event you want to edit.
- Tap Manage (or the pencil/edit icon).
- Scroll to find Co-hosts.
- Add co-hosts as you would during creation.
- Tap Save.
What Hosts and Co-Hosts Can Do
When you add someone or a page as a co-host, they get the power to:
- Edit event details
- Invite more guests
- Manage guest list
- Post updates to the event page
- Share the event seamlessly
However, your co-hosts must accept the invitation before they’re activated as full hosts.
Accepting a Co-Host Invitation
Once you add a host:
- They’ll receive a notification or personal message.
- They must accept to become an active host.
- Until then, their status shows as “Pending.”
If they don’t accept, they won’t be able to edit the event or perform host functions.
Tips for Successful Co-Hosting
- Communicate: Make sure your co-hosts know you’re inviting them. This avoids confusion.
- Choose Wisely: Only add co-hosts you trust, as they can alter event details.
- Check Permissions: You can only add pages you manage as co-hosts. If a business isn’t showing, make sure you’re an admin on their page.
- Stay Updated: Facebook sometimes changes menu names and placements—look for similar terms if you don’t see “Co-host.”
- Promote Together: Ask each co-host to share and invite their networks for wider reach.
Common Challenges and Solutions
Co-Host Option Not Visible
- Your event privacy might be set to “Private.” For some event types, co-hosting requires “Public” or “Friends” privacy.
- Not all pages can be added unless you’re an admin.
- Try refreshing the page or updating your app if the option is missing.
Co-Host Invitation Not Received
- Double-check you used the correct profile or page.
- Remind your intended co-hosts to check their notifications or event invites.
- Ask them to log out and back in if needed.
Pending Co-Host Status
- A co-host remains “pending” until they accept the invitation.
- Remind them directly or resend the invitation if necessary.
Best Practices for Adding Hosts
- Limit the Number: Too many hosts can get confusing. Only add those directly involved.
- Inform Your Team: Let co-hosts know their responsibilities before adding them.
- Agree on Content: Discuss who will post updates to avoid overlapping or inconsistent messages.
- Monitor Edits: Keep an eye on event changes. Communicate to ensure everyone is on the same page.
Are There Any Costs Associated?
Adding hosts to a Facebook event is completely free. There are:
- No fees for adding co-hosts, whether individuals or pages.
- No shipping or transaction charges.
- No requirement to run paid ads to enjoy co-host features.
If you choose to promote your event through Facebook ads, standard advertising costs apply, but these are unrelated to event co-hosting.
Additional Features to Consider
- Pages as Hosts: Ideal for brand or nonprofit collaborations.
- Recurring Events: Each occurrence can have the same or different co-hosts.
- Event Messaging: Hosts can send group messages to all attendees.
The Benefits of Co-Hosting, Summed Up
- Boosts event visibility and reach.
- Shares management workloads.
- Encourages partnership and collaboration.
- Gets more eyes (and hands) on your event!
Conclusion
Adding a host or co-host to your Facebook event amplifies your potential for success. Whether you’re planning a small meet-up or a large-scale conference, sharing hosting duties allows for effective management, greater promotion, and an overall better experience, both for organizers and guests.
Follow the simple steps outlined above, keep the lines of communication open with your co-hosts, and watch your event thrive with collaborative power!
Frequently Asked Questions (FAQs)
How many co-hosts can I add to a Facebook event?
You can add several co-hosts to a Facebook event. While Facebook doesn’t specify a strict upper limit, it’s best to keep co-host numbers reasonable for clear communication and management.
Can I add a Facebook page as a co-host, or only people?
Yes, you can add both Facebook pages (that you manage) and individual people as co-hosts. This is perfect for collaborations between brands, businesses, or organizations and individuals.
Do co-hosts need to accept their invitations before they can edit the event?
Absolutely. Co-hosts must accept their host invitation before gaining event management privileges. Until they do, they remain listed as “pending.”
Why can’t I add a co-host to my Facebook event?
There are a few common reasons:
– The event’s privacy setting may be too private (try “Public” or “Friends”).
– You may not be an admin on the page you’re trying to add.
– The feature might be temporarily unavailable due to Facebook updates.
Is there a cost to add a host or co-host to a Facebook event?
No, adding hosts or co-hosts to a Facebook event is a free feature. You’ll only incur costs if you choose to run paid advertisements, which are entirely optional.
Collaborating just got easier. Add hosts with confidence and enjoy the shared journey of event planning and promotion!